ASSESSMENTS

  • Maintain accounting records for each individual member
  • Provided accounting of correspondence for each owner
  • Maintain communication records for each owner
  • Attach rental proceeds of leased units of delinquent members
  • Work with attorneys to file liens and any legal actions to insure the associations interests are protected
  • If necessary, foreclosure on delinquent members and provide an income from the foreclosed properties to the association

ACCOUNTING

  • Monthly financial statements sent to all Board Members consisting of:
    • Income Statement 
    • Trial Balance Sheet 
    • Monthly Transaction Sheet 
    • Balance Sheet
    • Aged Accounts Receivable
  • Accounting records forwarded to the association’s account in a timely manner
  • Assist the Board of Directors in creating annual budget

MEETINGS

  • Provide a representative from our office for Association meetings.

ACCOUNTS RECEIVABLE AND PAYABLE

  • Receive payments and give accounting of HOA assessments and deposit same in a timely manner
  • Payments are disbursed from the assessments for accounts payable. 

 INSURANCE

  • Insurance policies and bonds will be maintained
  • Advise Board of changes which could be made to policies in order to save the association money and still maintain the same coverage

CONTRACTS

  • Service properties in a professional manner by using reputable, licensed and insured contractors throughout the Pensacola, and Santa Rosa areas
  • Inspection of all work performed to ascertain any discrepancies prior to payment of contractors. Discrepancies will be reported to the Board along with recommendations.

INSPECTIONS

  • Routine inspection of complex by a representative of our office
  • Daily inspections are enacted when contractors are performing work at the Association
  • Inspection reports transmitted to Board of Directors for review prior to violation letters being sent.

MAINTENANCE & REPAIRS

  • Repairs requiring a contractor will be placed out for bid.
  • Maintain records on all maintenance requests and service calls.

RULES & REGULATIONS ENFORCEMENT

  • Enforcement of the Association’s documents and By-Laws in order to protect the Association’s interests